Several stages are involved in establishment and registering a school. 

The details are provided for in the guideline for the registration of schools namely “Mwongozo wa Usajili wa Shule(1982)”. The stages are summarized as follows:

 Permission to build a School by the Ministry"]

Application in writing is made by a client to the Commissioner of Education under the flying seal of District Executive Director and the Regional Administrative Secretary requesting a permit to build a School. 
The request letter should have the following attachments:-  
  1. Client’s project proposal;
  2. copy of a school site plan;
  3. copies of buildings drawings which are certified by the District Engineer,
  4. certificate of evidence of ownership of land from the recognized sector. Land area should be 3 ½ area at town and 7½ at village area,building permit;
  5. bank statement amounting to Shillings 62 million and above;
  6. certificate of incorporation/registration and memorandum of understanding or articles of Association/partnership deed for the school which is owned by partners,company or institute.
If there is a need of using the name of saint the permission should be submitted from the recognized religious leaders.

Permit to build a school is granted by the Commissioner of Education by issuing a written document. Construction of a School can begin after a permit is granted.

Approval of Owner and Manager of a School"]

This stage is only for schools which have already completed stage one and entails the following:

Application by client is made inform No.RS.6 and RS.7 to the Ministry seeking for the approval of owner of school and manager of school respectively.This is done after all the necessary buildings and infrastructure has completed to atleast 75 percent and above. The buildings are classrooms, Administration block/offices, library, students’ toilets and staff toilets, hall and laboratories. The forms dully filled and recommended by the Regional and District Authorities should be accompanied by the following reports:-

the DistrictBuilding Engineer, the District Health Officer and the District Chief Inspector of Schools.
• The Ministry approves the owner and manager of school by issuing a written notice to the respective persons.

Registration of a School"] instruments for enforcing the said parts of the Education Act.

Some common features of the stated guideline (and their revised versions in brackets) include:
  • Application form no. 6 (RS 6) for approval of owner of a school and no. 7 (RS7) for approval of manager of a school,
  • Application forms no 8 (RS 8) for registration of non government schools and no. 8a (RS 9) for licensing and registration of religious schools/institutions..
  • Application form no. 4 (RT 4) for persons requesting teaching licenses
  • Notification of Registration part III of the register of teachers Form no3 ( RT.3) for registration of licensed teachers
  • Certificate and Notification of Registration part I of the register of teachers form no1 (RT.I) for registration of teachers who have been confirmed to the service post after successfully completing a 2 year period of probation.

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